Professional Publishers Association - Industry Diversity and Inclusion Workforce Survey 2020/21

GDPR Considerations

Roles

  • Data Controllers (who determines how and why personal data will be processed) - EA Inclusion and the Professional Publishers Association have jointly defined the scope and outline of the project (why) and have control of how the data will be used (how)

  • Data Processor (who processes personal data on behalf of the data controller) – SurveyMonkey will process the data captured using this form. Visit www.surveymonkey.com/mp/legal/privacy-policy for SurveyMonkey's privacy policy

  • Data Subject (who provide their personal data) – Employees who complete the survey

 

How Data Will Be Processed

  • The data will be processed using SurveyMonkey

  • The data collected from this survey will be anonymous, as names, email addresses and IP addresses will not be captured or recorded

  • Once processed, this data will be controlled by EA Inclusion

  • This data will then be compiled with the data from other organisations that have both captured data and have provided existing data as part of this project to provide an overview of diversity within the professional publishing industry in the form of a report

    • For any given question, we require a minimum of 10 responses in order to report on that area to ensure we preserve the anonymity of respondents

  • Organisations may also wish to have their own diversity report created from the data captured as part of this survey (at additional cost) in order to report on diversity within the organisation and take action to address under representation of diverse groups and further embed inclusion and belonging

    • Responses for each organisation will be compiled into a report which will ensure individuals remain anonymous – Your employer will not be able to see your individual response

    • Organisations must receive a minimum of 10 responses for any given question to ensure that there is a sufficient sample size to report on and ensure that anonymity of respondents is maintained

 

Why Data Will Be Processed

  • This data will be processed because the Professional Publishers Association wish to obtain a true reflection of the diversity of the industry to be better equipped and informed to tackle inclusivity and ensure that professional publishing better reflects the UK population

 

Data Retention

  • The raw data collected through this survey will be retained until the PPA Industry Diversity and Inclusion Workforce Survey 2020/21has been signed off as complete by the Professional Publishers Association, and where applicable any organisations requesting individual data summaries/ dashboards/ reports after which it will be deleted